Job Openings at UMHEF

Reports to: President/CEO
Location: Nashville, TN (partial remote)

The United Methodist Higher Education Foundation (UMHEF) is seeking a highly organized and dynamic Executive Administrator to provide comprehensive administrative and operational support to the President/CEO. This role is a key liaison to the Board of Trustees, donors, staff, vendors, and other external partners and is central to the efficient functioning of the Foundation.

Key Responsibilities:

• Provide executive support, including calendar management, correspondence, drafting letters/contracts, and prioritizing projects.
• Manage gift and donation processing in Blackbaud Raiser’s Edge, prepare acknowledgments, and coordinate with the Controller for financial accuracy.
• Serve as the administrator for the donor database, generate reports, and assist staff in effective use of the system.
• Coordinate logistics for meetings, Board events, and fundraising activities, including on-site coordination and vendor management.
• Provide administrative support for communications and public relations initiatives, including mailings, collateral, contact list updates, and logistics for PR events.
• Assist with trustee communications and preparation of materials for President/CEO visits, including scheduling and document management.
• Maintain official records, bylaws, and act as recording secretary for Board and committee meetings.
• Manage office operations, supplies, and day-to-day administrative needs.

Qualifications:

• Proven experience in executive support and administrative management.
• Commitment to the mission of UMHEF and knowledge of The United Methodist Church structure and agencies.
• Strong discretion, judgment, and ability to handle confidential information.
• Excellent written and verbal communication skills; strong interpersonal and organizational skills.
• Proficiency with Microsoft Office (Word, Excel, Outlook); experience with Blackbaud Raiser’s Edge preferred.
• Team-oriented, problem-solving mindset with ability to manage multiple tasks and deadlines.

How to Apply:
Please submit a resume and cover letter, including salary expectations, by February 13, 2026, to Cara Stultz Costello at cstultzcostello@umhef.org.

Compensation is commensurate with experience.

Screening Interviews: Wednesday, February 18 and Thursday, February 19
Anticipated Start Date: April 2026